Competiton Entry Process

Details of the meets the club will be attending are uploaded to the Team Events page in our Team Unify (TU) website. These meets are chosen by the Coaches to give swimmers at all levels the opportunity to compete.

How to Enter

With very few exceptions, gala entry process is via the TU website (or can use the OnDeck app).  The meet info documentation provided by the hosts is always uploaded into the forms/documents section for the event on TU. Please take the time to read the meet info so that you are aware of location, session time(s), events and any consideration times (faster/slower than). The meet info will also indicate any specific rules in relation to withdrawals/refunds etc. 

NT (No Time) or Not Qualified

Please note that in some instances when trying to commit a swimmer to the meet it may state your swimmer has not qualified – this may be due to not having times recorded in the results database (no time (NT) entries are not always permitted).  There may also be events at the meet that cannot be selected due to times not being within the consideration times (normally highlighted in red text).  For some events a manual entry time may be permitted so please check with coaches if you swimmer wishes to enter a particular event.

Deadline

The "registration deadline" is set to allow the admin & coaches time to review and process our entries ahead of the deadline set by the meet hosts.  Please make sure that entries are submitted in good time ahead of the deadline as late entries will not be accepted.  Wherever possible a reminder auto email will be sent close to the deadline. 

Once the entry deadline has closed the admin/coaches will perform final checks, approve the entries, process and submit our team entry files to the meet hosts along with payment for all swims. Please note we do not take any payment for gala entries at this point.

Entries Completed

Once entry applications are processed by the meet host, we will be provided with a list of confirmed swims by way of a club entry list or draft programme.

 An email will be issued to entrants with a link to the confirmed swims for review.  If there is a SCR or OVERSUB beside an entry for your swimmer this indicates a "scratch" from the meet for that particular event.  This unfortunately means no swim, but you will not be charged for this event entry.  If there is an ALT or RES beside the entry, then the swimmer is a reserve for this event.  This means a potential chance to swim depending on withdrawals before or on the day.  A swim is not guaranteed - if you show up and don’t get a swim then you are not charged for that event.  If you do not show up poolside for that session, then you will still be charged for that event. 

Withdrawals

If your swimmer needs to withdraw from the meet or from events a request should be sent directly to [email protected] for processing up to 4 days ahead of the meet start date.  As above, there will be a deadline for withdrawals after which you will still be charged. Please read the meet information.

Results

After the meet is completed, the hosts will provide clubs with a results file which will be uploaded into TU.  This database keeps track of all results for your swimmer and list personal best times for events.  The admin team will ensure all scratch/reserve swims are considered before processing meet fees for the event. Fees will be added to the next monthly bill for your swimmer. 

Contact - If you have any questions regarding entering your swimmer, please contact us on [email protected].