Would you like to be a part of the Committee?

Any club member over 18 years of age can be elected as a Committee member and we would encourage you to consider joining. Being on the Committee is a fantastic opportunity to enhance the experience of all swimmers and parents and influence the future direction of the club.

A brief description of the various Committee roles is set out below. No prior knowledge, skills or experience are required, just lots of enthusiasm and the motivation to take on new challenges and help get things done!

Are there any other ways I can support Leatherhead Swimming Club?

If being on the Committee is not for you, there are many other ways you can support the running of the club and its activities. Each year there are a variety of roles that require filling. No prior knowledge, skills or experience is required so please visit our volunteers page and let us know how you can help! [add link to volunteers page].

Role of the Club Chairperson

The Club Chairperson is the principal officer for the club with responsibility for overseeing the day-to-day running of the club. The Chairperson is responsible for key decision-making and leadership within the club, and the development of the club’s long-term aims and objectives, in consultation with other Committee members and the Head Coach as necessary.

The Chairperson:

• provides direction and leadership to the club, dealing with issues as and when they arise;

• ensures the correct and smooth running of all aspects of the club in accordance with its constitution, by-laws and policies, the rules of Swim England and UK legislation;

• manages the processes surrounding internal disputes and discipline required under Swim England Judicial Regulations;

• chairs meetings of the Committee, setting the agenda to support the development of the club, and consulting with the Club Secretary on the content of the agenda and minutes of meetings;

• oversees decisions made by the Committee and sub-committees and the activities of other club officers and personnel;

• prepares and presents the annual report at the Annual General Meeting in conjunction with the Club Secretary;

• advises the Club Treasurer on the use and investment of club funds;

• oversees the development and implementation of SwimMark accreditation process within the club;

• liaises with the Head Coach on all coaching and teaching matters as appropriate.

Role of the Club Secretary

The Club Secretary supports the day-to-day running of the club by providing a key point of contact for administration, information and communication with members and external bodies when required.

The Secretary:

• acts as a main point of contact for the club, dealing internal and external correspondence as required;

• supports the Club Chairperson, organising Committee meetings and the Annual General Meeting, prepares agendas, takes minutes and distributes and communicates these as appropriate;

• develops and maintains a good knowledge and understanding of the roles and responsibilities of other Committee members as well as the club constitution, by-laws and policies;

• maintains up-to-date contact details of all members, Committee members, other key club personnel and Swim England secretaries at national, regional and county level.

Role of the Club Treasurer

The Club Treasurer is responsible for managing and producing the club’s accounts and finances and will oversee all income and expenditure for the club. The Club Treasurer will

The Treasurer:

• is responsible for all club finances by ensuring adequate accounts and records exist and that all funds are used appropriately and banked promptly;

• plans the annual budget and financial strategy in agreement with the Committee and monitors throughout the year including the required pool time in liaison with the Head Coach;

• prepares the end-of-year accounts and presents to the independent examiner, the Committee and the Annual General Meeting;

• liaises closely with the club’s accounts and finance officer on receiving and accounting for the club’s income, paying invoices, expense claims and other legitimate payments on behalf of the club;

• plans floats with members who would need to collect or pay out cash and make them aware of procedures;

• is responsible for maintaining records of any wages/salaries paid and for meeting the requirements of HMRC.

Role of other Committee Members

• Committee members are responsible for supporting the operation and management of the club and assisting the Executive Committee (Chairperson, Secretary and Treasurer) as required.

• Committee members carry out a wide range of duties and responsibilities which can include taking on one of the volunteer roles that support the running of the club and its activities.

• The volunteer roles available at LSC can be found on the Volunteers page.